Employment Opportunities

Special Events & Membership Manager

Location: Albany, New York
Department: Development
Supervisor: Director of Development
Classification: Full Time Non-Exempt

Founded in 1791, the Albany Institute of History & Art is a museum dedicated to collecting, preserving, interpreting and promoting interest in the history, art and culture of Albany and the Upper Hudson Valley region.

Position Overview
As a member of the development department, responsibilities include day to day and long term functioning of the department. The special events & membership manager is a key player in all public and private receptions and events held in the museum and elsewhere which requires working beyond regular business hours. This position requires professional demeanor and dress.

Special Events

  • Plan & execute museum events including fundraising events (i.e. Gala, Work of Art, etc), exhibit openings, membership events, etc.
  • Collaborate with Director of Development to raise money for sponsorship of events
  • Work with various special events committees

Space Rental Program

  • Serve as primary point person with rental clients, from initial contact to post-event follow-up
  • Provide museum staff coverage during rental events
  • Work with team to create event rental materials and keep website information current


  • Collaborate with Development team to design membership materials and keep website information current
  • Sustain membership committee (quarterly meetings)
  • Communicate with members to improve membership program
  • Work in collaboration with membership committee to sustain and grow membership
  • Generate monthly membership renewal letters


  • Cover weekly front desk shifts
  • Assist with individual and corporate giving campaigns as needed

Other duties as assigned


  • Detail oriented
  • Excellent communication skills (telephone, written, and interpersonal)
  • Team player
  • At least two years experience in a fundraising environment
  • Familiarity with Raiser’s Edge
  • Proficiency in Microsoft Office Suite

Please send cover letter and resume to Susan Hsu, Director of Finance and Administration at hsus@albanyinstitute.org by Oct. 20, 2017. No phone inquiries.